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The What, Who, When & Why of Log Books

16 - September - 2021

Record keeping and evidence collection is an integral part of Vocational Education and Training. Information on tasks completed and time spent completing these tasks can be required to award competency. Enter: Log Books also known as Training Record Books.

What is a Log Book?

A properly kept Log Book is a record that allows employers, students and training providers to identify workplace training being undertaken, the skills being acquired and the evidence of tasks being performed. Log books are a fantastic way to show volume of learning as it is evidence of a clear timeline of tasks being carried out.

RTOs need to assist employers in identifying and developing satisfactory methods of evidence collection and recording to make sure the correct format is used for the completion of the Log Book.

Who benefits from Log Books?

Students, employers, training/licence providers and industries. Basically, everyone in the lifecycle of the student and their training.

When should I use a Log Book?

On-The-Job. Log Books act like a journal of all your time spent “doing” the work you are skilling up for. It is a great practical evidence tool.

One big transport provider uses Log Books as a way to track driver exposure to certain aspects of their role and record the frequency and hours they have accumulated.

There are instances where a Log Book is a mandatory requirement to demonstrate successful completion. Where the training package specifies a requirement to complete a set number of hours i.e. High-Risk Licensing and Early Childhood Education and Care.

The student and supervisor need to record:

  • Supervised practical training
  • Operational experiences completed in the workplace
  • Training from both workplace trainers and RTO trainers

Why is having a robust Log Booking solution so important?

Essentially, Log Books track hours and/or tasks that relate to a unit of competency. They serve as a record of the length of time amassed training in the field of study. Having a robust solution enables the process to be repeatable in an efficient and fair way for all students and saves time and storage if completed digitally rather than on paper.

With Cloud Assess, Learners can access their Log Book anywhere at anytime to keep records on the go. Not only this but task instances and cumulative values of time spent on each task are automatically tallied up with progress tracking available via “Reports” at any time.

The Log Books feature within Cloud Assess provides an innovative way of gathering supplementary evidence and supports your organisation with a range of benefits.  No more lost records or shuffling through papers to find what you need. Take the stress out of log books with Cloud Assess.

Log Books